Resources
Helpful information for understanding procurement processes, documentation requirements, and industry terminology.
How to Prepare an RFQ
Guide to submitting an effective Request for Quote with all necessary information.
- Include specific material specifications (grade, form, dimensions)
- Reference applicable standards (AMS, ASTM, MIL-SPEC)
- Specify quantity and unit of measure
- Indicate required documentation (CoA, CoC, SDS, MTR)
- Provide target delivery timeline
- Include any special packaging or handling requirements
- Note end-use if relevant for export control
Documentation Glossary
Common documentation types and what they contain.
Certificate of Analysis (CoA)
Document from the manufacturer certifying that a batch of material meets specified chemical and physical properties. Includes actual test results.
Certificate of Conformance (CoC)
Statement that the product conforms to customer specifications or referenced standards. May reference CoA data.
Safety Data Sheet (SDS)
Standardized document containing hazard information, handling procedures, and safety precautions for materials.
Mill Test Report (MTR)
Document certifying the chemical composition and mechanical properties of metal products as tested by the producing mill.
ECCN
Export Control Classification Number - alphanumeric code that identifies the export control status of an item under the U.S. Export Administration Regulations.
Incoterms Basics
Common International Commercial Terms and their meanings.
EXW (Ex Works)
Seller makes goods available at their premises. Buyer bears all costs and risks from that point forward.
FCA (Free Carrier)
Seller delivers goods to carrier at named place. Risk transfers when goods are handed to the carrier.
FOB (Free on Board)
Seller delivers goods on board the vessel. Risk transfers when goods pass the ship's rail.
CIF (Cost, Insurance & Freight)
Seller pays cost and freight to destination port and provides insurance. Risk transfers at origin port.
DDP (Delivered Duty Paid)
Seller delivers goods cleared for import at destination. Seller bears all costs and risks including duties.
Compliance Basics
Overview of export control concepts (not legal advice).
- Export controls regulate the transfer of certain items across borders
- ITAR covers defense articles and services (U.S.)
- EAR covers dual-use items and commercial goods with military applications (U.S.)
- EU Dual-Use Regulation governs controlled items in Europe
- Classification determines whether an item is controlled and what restrictions apply
- End-use and end-user matter for determining license requirements
- Consult qualified legal counsel for specific compliance questions
Have questions about our process?
Contact UsReady to Submit an RFQ?
Use our RFQ form to submit your material requirements.